1. TEAM GUIDELINES

1.1    Invited schools will select a team of four undergraduate students and a faculty advisor to attend the competition.

1.2    Student participants can be of any major and any year (ie. first year business major, fourth year engineering major, that is up to the team’s discretion).

1.3    All students selected for the team must be currently enrolled in an accredited undergraduate (Bachelor) program. Students on the team cannot have enrolled in or completed any post-graduate coursework


2. ANONYMITY OF TEAMS

2.1    To ensure anonymity of the teams and impartiality of the judges, the teams will not be known by their school names and should not mention their school name.

2.2    Each team will instead be known by the room location and time they present. Each room will be named after a famous beach in Los Angeles (ie. Hermosa 1, Hermosa 2... Venice 2, Venice 3). 

2.3    Team names will be provided during the random presentation order selection on the morning of Friday, February 23rd.

2.4    Teams’ presentations should be free of any references to the team’s school, location, or other distinguishing characteristics.


Case Preparation and Preliminary Round Presentation Rooms

3.1    The case will be distributed in a staggered format based on each team’s presentation time on Friday, February 23rd shortly after the kickoff breakfast (9:00AM, 9:40AM, 10:30AM, and 11:10AM).

3.2    Teams will have 24 hours to prepare their solution to the case and submit their slides. This will be followed by 30 minutes of practice time before the preliminary presentation.

3.3    Each team will prepare for their presentation in breakout rooms on campus (in Fertitta Hall), as well as the teams’ respective rooms in the Radisson Midtown.

A.   Breakout rooms in Fertitta Hall are available from 9:00AM to 12:00AM on Friday, and starting from 8:00AM on Saturday for teams who wish to practice on campus.

3.4    Teams may use textbooks, notes, etc., but may not discuss the case with outside sources.

3.5    The use of the Internet is allowed, but access to password-protected databases, file-sharing services, and shared drives are not allowed.

3.6    The case itself is not to be discussed with the faculty advisor or anyone else other than your own team members until all the final presentations have concluded at 6:00PM.

3.7    Presentations must be created using Microsoft Office PowerPoint (slides should use the 16:9 ratio). Teams should also create a PDF version of their presentation for printing.

A.   All breakout rooms (see 3.4) will be equipped with PC computers that have MS Office 2016 installed.

3.8    Teams will need to submit their presentations 30 minutes prior to their preliminary round presentation time on a MICC-provided USB drive.

A.   Naming convention for files:

Presentation: “Team Name_Presentation_Deck.pptx

PDF: “Team Name_Print_Deck.pdf

B.    The presentation deck will be loaded onto the presentation room computers, and the print deck will be printed for the judges.

C.    The print deck PDF will be printed in black and white with 2 slides per page.

3.9    The organizing committee reserves the right to enter a team’s breakout room or hotel room to conduct random checks during the case preparation period.

3. CASE PREPARATION


4. Competition rules & Guidelines

4.1    Throughout the entirety of the competition, participating schools will be recognized by a fictitious name based on the preliminary round presentation room and presentation assignment (see 2. Anonymity of Teams).

4.2    Once the case has been distributed, teams are not to communicate with advisors, ambassadors, or anyone else outside of their team about the case.

A.   We suggest advisors limit their contact, even casual contact, with their team unless it is an emergency.

4.3    The case presentations will be made to a panel of judges on Saturday, February 24th.

A.   All teams will participate in the first round of presentations.

B.    One team will be chosen from each bracket to advance to the final round.

C.    Teams that advance to the final round will present to a different panel of judges.

D.   Teams that advance to the final rounds will NOT be able to make any changes to their presentations

4.4    The order in which teams will present in will be determined by a blind drawing at breakfast on Friday morning.

4.5    Each team member must actively participate and speak in their team’s presentation.

4.6    Faculty advisors, visitors, and students are welcome to attend the entire competition, but must adhere to competition rules.

A.   Teams that advance to the final round are not allowed to watch the other finalist teams’ presentations.

4.7    Preliminary Round:

A.   Preliminary round presentations will begin at 9:30AM, with the last team of each bracket presenting at 11:40AM.

B.    Each team will have 15 minutes to present their case analysis and recommendations, followed by a 15-minute question & answer period during which judges will address questions to the presenting team. No questions will be allowed from the audience.

C.    There will be a 10-minute break between each preliminary round presentation.

D.   Teams should keep their presentation strictly within the 15-minute guideline, as there will be penalties for going over the allotted time.

E.    There will be a time keeper in each presentation room. The time keeper will call time when the 15 minutes of the presentation and Q&A sessions have expired. The time keeper will also alert the presenting team when there are:

5 minutes remaining for the presentation

1 minute remaining for the presentation

F.    Teams that are not selected to advance to the final round will have time to meet with judges for feedback starting at 1:40PM.

4.8    Final Round:

A.   Final round presentations will begin at 2:30PM and end at 6:00PM.

B.    Final round presentations will be 30 minutes long. Teams must stop their presentation when the time is up.

C.    The order of presentations in the final round will be determined by a blind drawing after the finalists are announced.

D.   Judges will be allowed to interrupt the team to ask questions after the first 5 minutes of the presentation have elapsed. Judges will NOT be allowed to ask any questions during the final 2 minutes of the presentation.

E.    There will be a time keeper for the final round presentations. The time keeper will call time when the 30 minutes have elapsed. The time keeper will also alert the presenting team and judges when:

The first 5 minutes of the presentation have elapsed

There are 2 minutes remaining for the presentation

4.9    The organizing committee reserves the right to penalize or disqualify teams that are found to be cheating, late in submission of their presentation, late to their presentation, or otherwise breaking the rules/guidelines listed here.


Final Presentation Room (JFF LL105)